Agendas and Minutes

Regular Meetings

Routinely held, these meetings allow Mayor and Council to vote on items such as bylaws, capital projects and expenditures, and budget, among other items. Council approves the Regular Council Meeting schedule before the next calendar year

Governance and Priorities Committee (GPC) Meetings

Held monthly, GPC meetings are for presentations and information gathering. No decisions can be made. GPC Meetings are an opportunity for Council to hear more information on a project/initiative before it comes forward to Council for decision.

Special Meetings

A Special Council Meeting is called with shorter notice and is not on the yearly meeting schedule. These meetings do not occur often and can only be held for the specific business in which the meeting was required. These meetings are held for time-sensitive items that cannot wait until the following regular Council meeting.

An in camera session is the portion of a Council Meeting that is for Council to discuss sensitive items such as those within Part III of The Local Authority Freedom of Information and Protection of Privacy Act. Council cannot make any decisions during an in camera session. To pass any motions or resolutions, Council must close the in camera session and return to an open session.

Anyone who is not a member of Council or the Executive Leadership Team is required to leave Council Chambers during an in camera session, and the livestream/recordings are ended. This would include other members of Administration and members of the public and media.

There are no recorded minutes or notes taken during an in camera session.

The City of Lloydminster Procedure Bylaw governs the basic requirements of Council meetings. These include, but are not limited to, public access to meetings, Councillor voting and the need to keep minutes of meetings. The 11^th edition of Robert’s Rules of Order Newly Revised is to be used by Council and Council Committees if The Lloydminster Charter or the Procedure Bylaw are silent on a matter. These rules also apply to a Special Council meeting.

All meetings are open to the public, and no person shall be excluded except for improper conduct. The only exception to limit access is when Council closes all or part of the meeting to the public (in camera sessions) to discuss confidential items. Attending Council meetings can be an excellent way to understand how Council makes decisions. While the doors to Council Chambers are never locked during a meeting, attendees are encouraged to arrive early as not to disrupt the meeting. Public seating is located just inside the doors of Council Chambers.

If you are unable to attend, you can watch live from your desktop or mobile device at lloydminster.ca/livestream.

You or your organization can present to Council at a scheduled Council Meeting or Governance and Priorities Committee (GPC) meeting.

Submitting a Request

You must provide requests, in writing or by email to the Office of the City Clerk at least four business days prior to the proposed date for your presentation.

A member of City of Administration may contact you to clarify your presentation and provide further assistance.

Requirements for submitting a request:

• full name of applicant;
• mailing address;
• daytime telephone;
• email address (if applicable);
• name of organization being represented;
• date presenter wishes to address Council.

Provide Your Topic and Materials

You must provide a brief description of the topic you'd like to present. The description should outline what you will ask or discuss with Council or the Committee. Be sure to attach any material you wish to be displayed or distributed. Download our Presenting to Council Guide for more information.